Scheduling for Small and Large Teams | Calendly (2024)

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Calendly for teams companies

Whether it's sales revenue, recruiting pipeline, or customer retention, scheduling automation enables everyone to hit team goals faster.

Sign up for freeGet a demo

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Powering scheduling workflows for millions of teams worldwide

How calendly works for teams

The leader in collaborative scheduling

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Schedule meetings as a 
team

Collaborative scheduling means you can book meetings with the whole team, any member of the team, or based on more complex routing logic - so the right members of your team are always ready to meet.

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Automate scheduling,
 improve team performance

Scheduling automation eliminates time-consuming tasks so your team can focus on higher priorities. With actionable insights into your team's scheduling activities and integrations with your team's favorite tools, you can empower your team to work more efficiently.

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Create consistency for the 
ideal customer experience

From pre-call email questionnaires to defined Event Type details, meeting best practices can be automatically applied across your team. These templates and workflows increase engagement and ensure consistent, professional communications with your customers and candidates.

Features

Designed for your team and the whole organization

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Team Scheduling

Create a personalized scheduling page for a team instead of individual booking pages. Invitees with the link can access and choose from meeting types based on their needs.

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Multi-person Scheduling

Pool team scheduling availability together to offer more options to connect. Your schedule fills up efficiently, and everyone avoids excess email exchanges.

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Automated Workflows

Apply pre-built notifications, reminders, and follow-ups to multiple event types that can be quickly managed and updated from one location.

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Analytics

Discover activity and trends — such as popular meeting times, top performers, in-demand meeting types, and more.

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Wide-range of Integrations

Connect Calendly to the tools and services that power your team.

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Pricing Plans

Get what you need to hit your goals: make scheduling easier and deliver a better meeting experience for all, while connecting your tech stack and staying secure.

View all plans

Teams Plan

When your team needs to align on a scheduling process and collaborate efficiently.

$16

/seat/mo

Try for Free

Enterprise Plan

For teams who need enterprise-level security, admin control, and support. Includes enterprise-grade procurement.

Starts at

$15k

/ year

Talk to sales

Smarter scheduling for teams who conduct meetings at scale

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  1. Drive more revenue

    Book high-value meetings in seconds and turn scheduling into a competitive advantage.

  2. Speed up your sales cycle

    Keep your deal momentum high and remove scheduling friction at every stage of your sales cycle.

  3. Close more deals

    Customize reminder and follow-up workflows to move deals along, integrate with sales tools, and remove logistical tasks to focus on selling.

Learn more

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  1. Drive more pipeline

    Turn marketing leads into booked meetings, faster.

  2. Improve lead response times

    Gain a competitive advantage when you qualify, route, and book leads instantly.

  3. Boost conversion rates

    Reduce friction in the sales funnel and close more deals.

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  1. Drive more retention

    Bring all of your experts together and connect with customers at every stage of their journey to build long-lasting partnerships.

  2. Speed up your response times

    Quickly book time to solve customers’ needs and help them self-serve to support their goals.

  3. Improve NPS and customer health

    Change the way you schedule meetings to increase customer satisfaction and keep engagement high with reminder and follow-up workflows.

Learn more

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  1. Hire more efficiently

    Spend less time wrangling calendars and more time meeting candidates.

  2. Speed up your recruiting cycle

    Book interviews in seconds and reduce time-to-fill.

  3. Improve the candidate experience

    Eliminate friction and make your recruiting process a competitive advantage.

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  1. Maintain enterprise-grade security with scheduling automation

    Stay aligned with your security requirements and reduce risk across the org.

  2. Implement and govern at ease

    Eliminate the manual processes of implementing, managing user access and permissions on the platform.

  3. Drive adoption and ROI across teams

    Partner with our team to onboard, drive adoption, and identify success metrics to achieve greater value, faster.

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  1. Drive more valuable connections with automated scheduling

    Spend more quality time supporting students, whether you’re advising, tutoring, career planning, or counseling.

  2. Increase communication and foster coordination

    Make your schedule more accessible to students and prospects, allowing them to book time when they need it most.

  3. Deliver a better educational experience

    Focus on what matters most: supporting and connecting with your students, so they can succeed.

Learn more

NewISO-27001 Certification

Security & Compliance

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Trust Calendly to safeguard company data and meet your compliance requirements.

Learn more

Calendly for Enterprise

Most of the Fortune 500 schedule with Calendly

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One centralized location

Admin Management

Easily manage your organization's users and scheduling processes from one centralized place.

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Up to 6 calendars per user

Calendly for Enterprise

Connect up to six calendars per user to check real-time availability.

Learn more

Smarter scheduling for teams

Get started on the scheduling automation platform that enables teams to reach goals faster.

Sign up for freeGet a demo

Get started on the scheduling automation platform that enables teams to reach goals faster.

Sign up for freeGet a demo

Scheduling for Small and Large Teams | Calendly (2024)

FAQs

How to schedule a large team? ›

10 team scheduling techniques and methods for successful planning
  1. Use a reliable team scheduling software. ...
  2. Know your people. ...
  3. Create the schedules in advance. ...
  4. Set up an availability chart. ...
  5. Make an absence management plan. ...
  6. Establish proper team communication strategies. ...
  7. Delegate some of the scheduling.
May 10, 2024

How do I limit the number of bookings in Calendly? ›

How to limit the number of daily bookings for a specific event type. On your Calendly Home page, select the event. Expand Scheduling Settings. Scroll down to Daily limit.

How do you schedule a meeting efficiently? ›

Here are a few tips to keep in mind when scheduling meetings and sending meeting invitations:
  1. Provide meeting details. ...
  2. Prepare an agenda. ...
  3. Communicate value. ...
  4. Determine the meeting type. ...
  5. Consider all time zones. ...
  6. Schedule the meeting in advance. ...
  7. Block off “no meeting” time on your calendar.
May 21, 2024

How to be an effective scheduler? ›

How to create a successful schedule
  1. Step 1: List all of your tasks and assignments. ...
  2. Step 2: Define your priorities. ...
  3. Step 3: Estimate the time it will take to complete each prioritized task. ...
  4. Step 4: Schedule contingency time. ...
  5. Step 5: Schedule discretionary time. ...
  6. Step 6: Create a visual representation of your schedule.

How to schedule employees efficiently? ›

How to create an employee work schedule
  1. Think about your scheduling needs ahead of time. ...
  2. Evaluate your staffing levels and availability. ...
  3. Create a list of employees who want extra shifts. ...
  4. Follow local rules and regulations. ...
  5. Publish your schedule early. ...
  6. Communicate your employee scheduling rationale effectively.

How do you ensure optimal scheduling? ›

The Importance of Scheduling
  1. Understand what you can realistically achieve with your time.
  2. Make sure you have enough time for essential tasks.
  3. Add contingency time for "the unexpected."
  4. Avoid taking on more than you can handle.
  5. Work steadily toward your personal and career goals.

What is the best practice in scheduling meetings? ›

If you wait to schedule a meeting until the last minute, it's hard to find a block of time when most people are readily available. So it's best to schedule around one to three weeks in advance. Anything sooner than that or further than that is fraught with scheduling challenges and conflicts.

How to use Calendly for Teams? ›

Log into Calendly and navigate to your Integrations page. Select Microsoft Teams Conferencing. Follow the instructions to sign into your Microsoft Teams account, then select Next. To give Calendly permission to exchange information with your Microsoft Teams account, select Yes.

How to create a group schedule? ›

Solution
  1. Open Google Calendar.
  2. On the left, next to Other calendars, click Add > Create new calendar.
  3. Add the name of the calendar (for example, Marketing Team Calendar), a description, and a time zone.
  4. Click Create calendar.
  5. Point to the shared calendar and click More > Share with specific people or groups.
Mar 27, 2024

What is similar to Calendly? ›

Top Calendly Alternatives
  • Microsoft Bookings.
  • Doodle.
  • Zoho Bookings.
  • Calendar.
  • YouCanBookMe.
  • Acuity Scheduling.
  • OnceHub.
  • Cronofy Scheduler.

How do you make a 7 team schedule? ›

Round Robin Scheduler

Simply write the 7 Team names at the top of the schedule. Match the numbers at the top with the numbers on the schedule to determine the matchups. We recommend using our League Scheduler, where we automatically generate a schedule with team names, dates, times, and locations of each games.

Does Microsoft Teams have a scheduling tool? ›

Shifts in Microsoft Teams is a schedule management tool that helps you create, update, and manage schedules for your team. Schedules - Create, edit, and manage a schedule with Shifts in Microsoft Teams.

How do you project manage a large team? ›

Table of Contents
  1. 7-step process to manage a large team.
  2. 1.1. Communicate with each team member.
  3. 1.2. Delegate.
  4. 1.3. Feedback.
  5. 1.4. Encourage independent working.
  6. 1.5. Make a mentorship model.
  7. 1.6. Rethink your communication methods.
  8. 1.7. Make data-driven choices.

How do you manage a large group of employees? ›

Here are our key tips for managing a large team.
  1. Build relationships across the team. ...
  2. Empower your management team. ...
  3. Think about how you communicate. ...
  4. Don't be afraid to delegate. ...
  5. Seek out and be accepting of feedback.

References

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